How do I create and manage signatures?

Last updated: November 5, 2026

Create and manage signatures when you want consistent sign-offs or contact details added to outgoing messages.

Create a signature from a conversation

  1. Open Inbox.

  2. Open a conversation.

  3. Select the signature option in the message editor.

  4. Choose Add Signature.

  5. Name the signature.

  6. Write the signature text.

  7. Choose who can use the signature.

  8. Save the signature.

Manage signatures

  1. Open the signature menu from a conversation or from settings.

  2. Select the signature you want to edit.

  3. Update the name, body, permissions, or default behavior.

  4. Save your changes.

Tips

  • Keep signatures short and professional.

  • Use clear names so teammates can pick the right signature.

  • Review organization-wide signatures regularly to remove duplicates or outdated details.

Troubleshooting

  • If a signature does not appear, confirm it is saved and available to your user, channel, or organization.

  • If line breaks do not appear as expected, validate the editor behavior and formatting.

  • If you cannot edit a signature, confirm your permissions.